Volunteers needed for Adams Cup Regatta, April 21 - 23, 2006

The Adams Cup regional regatta at Elephant Butte Lake is less than nine weeks away and a huge amount of work remains to be accomplished. Rich and Sue and Larry and folks will need volunteers to canvass local merchants and organizations for support, provide hospitality and information and registration for teams, help with providing boats of all sorts (committee boat, mark boats, transfer boat, crash boat, dormitory boats or lodging to house team members), and all sorts of things.

Here's a sample of how the professionals organize people to run a regatta, taken from the J-24 USA web site:

Organizing Committee, Events Chair
[NAME], Chair

Race Management – [name]
[NAME], Race Administrator
PROs: [NAME]
International Jury: [NAME]
Measurement: [NAME]
R/C Equipment: [NAME]
Protests/Arbitration
Scoring – Reporting (Info Sys)

Sponsorship – [Name]
$$$$
Event Sponsors
Liquor/Beer
Keg Sponsors
Giveaway Merchandise/Donations
Raffles
Participants
Program

Fundraisers – [name], Chair

Social & Entertainment – [name]
· Social Parties (coordinate with Sponsorship – Liquor/Beer/Food)

Merchandise – [name]
Awards
Merchandise Sales
· Race Packets (coordinate with Giveaway Merchandise/donations)

Volunteer Coordinator – [name]
· Coordinate volunteers, contact information, commitments.
· Coordinates volunteer attire

Participant Services – [name], Chair
Hospitality
Information Services (chandleries, boat repair, parts)
Housing
Travel Arrangements
Spectators

Promotion/Communications/Public Relations - [name]
Website content
Class Associations
Sailing Magazines
Club Newsletter
Local Media
Participant Mailing List
Other Regatta Promotions

On-Shore Logistics – [name], Co-Chairs
Boat Prep/Launching/Haulout
Registration – (Event)
Trailer Storage
Shipping/Receiving
Dockage
Parking
Security
Sanitary Facilities
Tents/trailers/rentals

Information Systems – [name]
Scoring program/Results
Delta Scoring
Website development/Maintenance
Daily Weather Reports
Mailing lists